Rules
All internally organised competitions (& exhibitions)
shall be governed by the rules as follows:
COMPETITION RULES (Amended December 2011)
All internally organised competitions (& exhibitions) shall be governed by the rules as follows:
LEAGUE COMPETITIONS
Each season there shall be 5 league competition rounds. All rounds being “Open”
In each round there shall be three main categories comprising of Projected Image (Digital File), Colour Print and Mono Print.
Priority – To allow the competition secretary to restrict the entry should it be over subscribed, in each category entries should be marked “a”, “b” & “c” - where “a” is the most desired and “c” the least desired.
Projected Image - Digital File:
Entries must be submitted on DVD/CD or memory stick (not by email). No other files should be present on the DVD/CD or memory stick and it should be ensured they are virus free.
File type must be jpg.
Two Files should be submitted of each image to allow for use on both XGA and SXGA projectors as required:
XGA Images should be submitted in JPG, sRGB, maximum image size 1024 pixels horizontal, or 768 pixels vertical (NB. 1024 x 768 is the native resolution of the Townend CC projector so these dimensions will give optimum viewing)
SXGA Images should be submitted in JPG format, sRGB, maximum image size 1400 pixels horizontal, or 1050 pixels vertical. (NB. In accordance with current PAGB & SPF guidelines, 1400 x 1050 is the native resolution of the PAGB & SPF projectors so these dimensions will give optimum viewing. This sizing enables the club to confidently use an SXGA projector as required).
See PAGB & SPF Digital File Rules for further information.
Image File Names shall be in the form:
“LeagueRoundNumber_Priority_ClubNumber Size Code_ImageTitle(max 20 letters–no spaces).jpg”
ie. LR1_a_28_X_TitleOfTheImage.jpg and LR1_a_28_SX_TitleOfTheImage.jpg
Image files will not be interfered with in any way by the organisers of the competition but this does not preclude the renaming of files. (Visible titles might be added to images later for inclusion in presentations etc.)
Prior to the commencement of any competition, a test image, or images, shall be projected, using the same software that will be used for projecting competition entries, to ensure that the equipment is operating satisfactorily.
Colour Print - The maximum size for each print shall be 50x40cm (20”x16”) including any mount, and have a minimum print size of 204 sq.cm (35 sq.in) excluding mount. Each print should have the entrant’s club number & category (colour print) stated on the reverse side top left hand corner as the print is to be viewed. The title may be on the front or the rear of the print. Each print should be mounted on strong card.
Mono Print: - The requirements are the same as for the colour print, but the category should be stated as mono.
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Closing Dates - The closing date and subject matter for all competitions will be published in the clubs program and hand-in dates must be strictly adhered to.
Entries - Each member may submit up to 3 entries per category in each league competition round.
Each entry may only be entered once in the club league competition. If an author makes an alteration to an entry, i.e. crops, enhances, manipulates etc., then this will be deemed a new image and will be allowed to be entered as such. An author may wish to re-format an image in order to submit it to a later round in a different category.
The competition secretary will be responsible for ensuring that an image qualifies (this is not the responsibility of the judge).
Entries may be home or trade produced.
Beginners – those who consider themselves such, shall notify the Competition Secretary so that judges will be aware of their level of experience (the scale of marking is not affected)
Judging & Marking - An external judge will generally be used for each competition round and entries will be given marks on a sliding scale from a best of “20” down to “zero”.
“1st”, “2nd” & “3rd” places (no equals) shall be awarded and then as appropriate, “Highly Commended” & “Commended”. Additionally the “Best Beginner” shall be recognised.
Only a member’s highest two marks in each category will count towards the appropriate league competition round
The overall winner of each league category will be the person who has scored the highest marks total over the five rounds.
In the event of a tie in the final totals of a league category, the entrant with the higher placings over all 5 rounds will be the overall winner.
Return of Entries - It is the responsibility of each entrant to collect their work after each competition. However, by entering work into any of the internal competitions the author agrees that their work may be made available for use by the club in any external competitions. Successful prints (1, 2, 3, HC & C’s) may be retained for up to 12 months and considered for use in external &/or inter-club competitions by the External Competition Secretary and the committee.
INDIVIDUAL COMPETITIONS – PRINT ONLY
Ernie Cave Memorial Trophy - This is a print PORTRAIT only competition and as such entries should be of a human form. Members are allowed to enter up to 3 prints (mono or colour) for judging. Sizes, numbering, titling and mounting shall be as per the league print rules. Entries in this competition may have already been used in any of the league competitions.
“1st”, “2nd” & “3rd” (no equals) places shall be awarded and then, if appropriate, “Highly Commended” & “Commended”. Additionally the “Best Beginner” shall be recognised. No marks will be given.
“Instore Photo” Quaich - Entry for this will be of the same criteria as the Ernie Cave Memorial but the subject matter will be: SPORT.
“Bill Corbett” Memorial Trophy - Entry for this will be of the same criteria as the Ernie Cave Memorial but the subject matter will be: LANDSCAPE.
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“President’s Quaich” - This is the “Club’s Ultimate Print” competition. Members are allowed to enter up to 3 prints (mono or colour) for judging. Sizes, numbering, titling and mounting shall be as per the league print rules. It is an OPEN competition with the only qualifying stipulation being that the images must have been entered into one of that season’s previous competitions (print or projected image). Images when presented may have been improved (cropped, enhanced or manipulated), resized and/or remounted.
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Definitions and Guidelines
It is understood and agreed that ALL component parts of any image must be of the authors own original work. The use of filters and artificial enhancements in any part of the creation of the image is permissible.
Copyright - Entrants must own copyright of all images or part images used in any submitted image. By virtue of submitting an entry, the entrant certifies the work as his own and thereby permits the Club to reproduce all or part of the entered material free of charge for publication and /or display in related media. The Club assumes no liability for any misuse of copyright by the entrant.
Mono/Monochrome (FIAP) - A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category. On the other hand a black and white modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.
Prints and Mounts - Must not be framed. - Must not be such that damage to other prints may occur (any Velcro fastening tabs must be removed. – Masking tape must not be used)
Revised Dec 2011 – A Kempster Secretary 15/12/11